Effective Date: August 11, 2025
Who We Are
This Privacy Policy applies to Mariposa Professional Services, Inc., doing business as Florida Document Specialists, located at 435 S. Ridgewood Ave., Daytona Beach, FL 32114.
Our website address is https://floridadocument.com.
We are a Florida-based provider of professional document preparation, remote online notarization, apostille services, and related records assistance for clients in all 50 states and internationally. This policy applies to all visitors, customers, and individuals who interact with our website, request services, or communicate with our team.
Information We Collect
When you use our site or services, we may collect:
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Contact information: name, email, phone number
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Mailing and billing address
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Uploaded documents and forms related to your service request
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Government-issued identification (as required by law for certain services, including notarization)
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Payment details (processed securely by Stripe, Square, or Helcim — we never store your full credit card number)
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Other information you voluntarily provide in forms, messages, or calls
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Technical data such as IP address, browser type, and operating system, collected through standard website technologies
How We Use Your Information
We use your information to:
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Provide and complete the services you request
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Process payments securely
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Communicate about your order, appointment, or inquiry
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Meet Florida and federal legal/regulatory requirements (including notarization recordkeeping)
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Prevent fraud and enhance account security
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Send occasional news, updates, and promotions (you may opt out anytime)
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Improve our website, customer experience, and services
Cookies and Tracking
Our site may use cookies or similar technologies to:
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Enhance your browsing experience
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Remember preferences and form entries
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Measure site performance and traffic (e.g., via Google Analytics)
You can disable cookies in your browser settings, though some features may not function as intended.
Data Sharing
We do not sell or rent your personal information. We may share it only:
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With payment processors (Stripe, Square, Helcim) to complete transactions
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With trusted service providers (e.g., email delivery, ID verification)
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As required by law, court order, or government request
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To protect rights, safety, and security of our business or clients
Data Retention
We keep your information only as long as needed to:
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Complete your requested service
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Comply with state and federal recordkeeping laws
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Fulfill tax, audit, and legal obligations
Your Rights
You may request to:
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Opt out of marketing emails
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Access the personal information we hold about you
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Correct inaccuracies in your data
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Delete your data, subject to legal retention requirements
Security
We use Sync.com zero-knowledge, end-to-end encrypted storage for sensitive documents and ID records. This means files are encrypted before they leave your device and can only be decrypted by us — not by Sync.com, not by third parties.
Our security measures include:
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SSL/TLS encryption for all data in transit
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Zero-knowledge encrypted storage with redundant backups
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Role-based access controls for authorized staff only
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Continuous monitoring for unauthorized activity
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Permanent deletion of files after required retention
Even in the unlikely event of a breach at our storage provider, your files remain unreadable to anyone without our authorization.
Contact Us
Florida Document Specialists
435 S. Ridgewood Ave.
Daytona Beach, FL 32114
Email: info@floridadocument.com
Phone: (386) 256-5540
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