International Online Notarization– All the Information You Need in One Place

Our online notaries work 9am – 5pm eastern time Monday through Friday.  We offer a Priority-RUSH option that can accommodate your online notarization needs after hours, on weekends, and on most holidays.

No, our notarizations are valid in all U.S. states and territories.  We can facilitate your online notarization anywhere in the world if you meet the minimum requirements.

No.  U.S. citizens and non-US citizens (foreign nationals) can use remote online notarization quickly and easily.  International online notarization is now quick and easy.

Florida Document Specialists has invested in state-of-the-art biometric ID-proofing technology, which has eliminated the need for old-fashioned “Knowledge Based Authentication KBA”, which is confusing, slow, and often inaccurate.  Now, all you need is your passport (US or foreign), or a government issued identification document.

The following types of identification are acceptable if they are current or have been issued within the past five (5) years.

• A Passport from Any Country
• Florida Driver License or ID Card
• Driver License or ID Card Issued by any U.S. State or Territory
• Driver License or ID Card Issued by Canada or Mexico
• An identification card issued by the United States Bureau of Citizenship and Immigration Service
• U.S. Uniformed Services ID Card

If you do not possess a qualifying identification document, you can use the sworn statements of two credible witnesses instead.

We specialize in international online notarizations and are one of the very few businesses that can offer this service.

We have invested in the latest biometric ID-proofing technology, which allows us to perform remote online notarizations all over the world.  If you are not a U.S. citizen and you are located outside of the United States, you must have a current passport to use our service.

You do not need a social security number or credit history in the U.S.

Remote online notarization, or “RON” as it’s commonly called, is a 100% online notarization service where documents of all types can be electronically signed and notarized online using a device with a camera and microphone.  Only a certified online notary public can perform online notarizations in Florida.

If you need a Florida apostille for your document, you’ve come to the right place. At Florida Document Specialists, we specialize in obtaining apostilles and authentications for documents intended for use in foreign countries.

We understand that this process can be complicated and time-consuming, but our team of experts is here to help. We offer a RUSH service that can have your documents apostilled and ready within 2 business days. Please note that same-day service is not available in the State of Florida, despite what you may find on other websites. However, we do our best to provide a fast and efficient service to ensure that your documents are processed as quickly as possible.

Please visit our page on apostilles and authentications to learn more about our services and how we can help you. Our team provides the best possible experience for our clients and ensures that their documents are ready for use in foreign countries. 

¡Sí! Se habla español.

Yes, all our notaries are commissioned in the State of Florida.

The best way to get started and place an order is to visit our remote online notarization page and click the orange button in the "Let's Get Started" section.

Yes.  We can supply up to two remote witnesses for your online notarization.  The witnesses will appear with you during your online video appointment.

Yes.  However, each witness must pass ID verification the same as the principal signer, and each witness must have their own email address and a suitable device.  Unless you have personal reasons for using your own witnesses, we recommend that you use ours.  The fee for bringing your own witnesses online is $30 per witness.

Documents notarized online will be emailed to you immediately after your session with the online notary.  Customers typically have their notarized documents within five minutes.  We can also forward the documents to a third party if you wish.

• Our proficiency is in managing complex document notarizations.
• We present the most user-friendly global online notary service in the market.
• John Bayne, our CEO and online notary coordinator, was honored as the 2021 Notary of the Year by the National Notary Association (NNA)!
• As Florida's first online notary service provider, Florida Document Specialists is a Florida-based corporation, with our online notaries certified by the Florida Department of State to carry out remote online notarizations.
• The Central Florida Better Business Bureau (BBB) has accredited, rated us A+, and given us 5-star reviews.
• We employ cutting-edge remote online notarization (RON) technology, as well as advanced credential analysis and identity verification systems, providing us with superior resources compared to our competitors.
• Our organization and every one of our notaries are bonded and insured.
• Unlike most online notary services, we offer accessibility and phone support, allowing you to communicate with your online notary via call, text, or email.

Read more about our value-added services.

It is important that you use a supported web browser that can access your webcam and microphone.  

Supported Operating Systems and Browsers

• Windows PC
  • Google Chrome – Version 30 or higher
  • FireFox – Version 24 or higher
  • Opera – Latest Version
• Mac (Sierra or above)
  • Google Chrome (Latest Version)
  • Firefox (Latest Version)
• Android (Phones and Tablets)
  • Google Chrome – Latest Version
• iOS (iPAD and iPHONE)
  • iOS 11 or higher (Operating System)
  • Safari or Google Chrome Browser

An online notary session typically takes under five minutes.  Estate planning documents such as electronic wills, trusts, and durable power of attorney documents may take longer.

Remote Online Notarization (RON) offers a safe and more secure alternative to traditional paper notarizations when implemented and managed correctly. This process employs technology that enables notaries to carry out notarial acts while being physically distant from the signer. Various steps are taken to maintain the safety and integrity of RON transactions, such as: Identity confirmation: Our RON uses biometric data to verify the signer's identity, helping to reduce the potential for fraud or unauthorized access. Protected video calls: Notaries and signers interact through a secure video conference, which is recorded and saved. This recording acts as evidence and can be useful in resolving disputes or legal matters. Tamper-proof technology: The RON platforms we utilize incorporate tamper-proof technology, ensuring that any unauthorized modifications to the signed document can be quickly identified. Digital certification: Digital certificates validate the notary's identity and the legitimacy of the notarial seal and signature. Encrypted storage and transmission: Our data systems employ robust encryption techniques to safeguard the transfer and storage of sensitive information. Regulatory compliance: Florida Document Specialists adheres to Florida laws and regulations, ensuring that the RON procedure follows the best practices for security and privacy.

Most documents submitted to us for online notarization already have a notary block containing the proper notarial language that makes it clear to the online notary which notarial act is required.  We can edit your notary block for proper Florida format.

The two most common notarial acts that an online notary performs are oaths and acknowledgements.  If you submit a document to us for notarization without proper notarial language, your online notary is going to ask you what type of notarial act you want performed.  If you do not know, the online notary cannot decide for you, but we can help you research your options.

Improper notarizations are also the number one reason while Florida apostilles are rejected.  If you are notarizing a document for an apostille, be sure to read our blog on the subject.

Yes, all remote online notary (RON) sessions are audio-video recorded, and the recordings are kept for ten years.  Our notaries also keep a detailed notary journal of all remote online notary transactions.

We will never ask you for your social security number, nor do we have access to it.

We specialize in international online notarizations and are one of the very few businesses that can offer this service.

We have invested in the latest biometric ID-proofing technology, which allows us to perform remote online notarizations all over the world.  You can use your country’s passport or photo ID card.  You don’t need a social security number or credit history in the U.S.

Most any document that can be notarized by a traditional, in-person notary, can be notarized online.  There are more formal procedures that must be followed when notarizing certain documents such as wills, trusts, durable power of attorney, and advance healthcare directives.  These types of documents require that a notary have special training for them to be legal.

The best way to answer this question is to have you read our blog on title companies and online notarization.

You must ask your title company which online notary providers are “blessed” by their underwriter.  You can tell them that Florida Document Specialists uses DocVerify, Secured Signing, and Pactima as their technology providers.  One of them should be on their secret list.

If a title company starts to give you a hard time about online notarizations, it may be a sign that you need to consider finding a new title company.

Yes, Florida Document Specialists can notarize your electronic will online and provide the services of a qualified custodian of electronic wills.  This is a specialized area of online notarization that most companies cannot offer.  To learn more about electronic wills, please visit our web page on the subject.

Do I need a “qualified custodian of electronic will” if I decided to execute my will online?

Yes.  Notarizing a last will and testament online requires the designation of a Qualified Custodian of Electronic Wills.  In addition, there are other specialized procedures which must be followed.  Florida Document Specialists is one of only two companies in Florida that are set up to offer these services.  To submit a last will and testament for notarization please visit this page.

If you need a simple will prepared, we offer nonlawyer document preparation services for electronic wills.   We can bundle your electronic will with other estate planning documents such as a durable power of attorney,  lady bird deeds, and advance healthcare directives, for a better value.

Yes.   Please read our policy on notarizing a durable power of attorney by remote online notarization.  We also offer nonlawyer document preparation services if you need a durable power of attorney prepared for you.

If you are considered a "vulnerable adult" - you must have your witnesses physically located with you when you appear before the notary on video.

No.  Florida prohibits online marriages.  However, if you are an active member of the armed forces or a resident of the State of Montana, you may benefit from reading about “proxy marriages“.

Our preferred provider, Montana Proxy Marriages, would be happy to talk to you and assist you with the process.

Yes, indeed.  We’ll even prepare a custom letter for you for free.  Read our blog about minor travel authorization documents.

Yes, quickly, and easily.  Read more about the USPS form PS 1583.

• Yes, we can provide witnesses for your documents.  We also offer an eRecording service to electronically record deeds in most Florida counties.

Yes, our online notary system supports multiple signers and witnesses at the same time.  You can also share the same computer or device if you are in the same location.

No.  We can notarize documents online that have no association with Florida.  However, to use online notarization, your documents must pertain to a personal or business matter with a connection to the United States.

Yes, we can set up your documents for multiple electronic signatures and initials.

We offer an optional Priority-RUSH service for emergencies or for after-hours and holiday appointments.

To reach our on-call notary for after-hours emergencies, please call our business number and choose option 9.

No.  You must properly complete documents prior to submitting them.  We do not accept loose signature pages or documents that are not filled out properly.

No.  The HSMV form 82402 requires an in-person physical inspection of the vehicle.  It cannot be notarized online.  Many police departments offer this service for free.

No.  Florida online notarizations are done completely online, and all signatures and seals are electronic.

Requests like these typically come from foreign countries or title companies that are ignorant of Florida notary law.  It's important that you do your due diligence to determine if the end user of your documents will accept electronic signatures and online notarizations.

Possible workaround:

We can make a certified true copy of an electronically notarized document.  This true copy affidavit will have a wet signature and a wet notary stamp.  The affidavit will be attached to a printout of the electronic document.  We can then mail the documents to you.  There is a $25 charge for this service plus postage.

We frequently receive calls from consumers asking us to “repair” documents that were incorrectly notarized online by a “call center notary”.

An online notary “call center” operation is a non-Florida company that recruits subcontract notaries En masse.  Since these companies are just the “middleman”, the focus is on volume and not quality or accountability.  Call center notaries are scattered across the country and operate under various state laws.  Companies that follow this business model typically lure consumers with national advertising and then match them with inexperienced notaries.  These subcontract online notaries are rarely vetted, and many produce unsatisfactory work.  If you ever need to speak with your notary before or after your appointment, you are going to have issues.   Call center notary companies typically don’t have customer service phone numbers that are answered by humans or live chat on their websites.

All our online notaries work exclusively for Florida Document Specialists and are vetted and highly trained to work with the most complex documents.