Making the Right Choice: Why We Use (and Recommend) Pactima for Remote Online Notarization
Why the Platform Matters
Florida notaries can’t complete their RON registration without listing an approved technology provider. That’s not just red tape — that’s the foundation of your online notary business. Pick wrong, and you’ll regret it every time a session crashes, a signer can’t connect, or support disappears when you need them most.
We’ve been doing this since before most of these platforms existed. We’ve tried nearly all of them. Some were clunky, some unreliable, and some just didn’t respect a notary’s time. Pactima is the one that finally got it right.
Compliance and Trust
Florida-approved and MISMO-certified, Pactima checks all the boxes for legal compliance. It adheres to the same standards used by the mortgage industry, ensuring your electronic notarizations are secure, auditable, and built to withstand legal scrutiny.
When you use a compliant platform, you don’t just protect your commission — you protect your clients, your business, and your reputation.
Security That’s Real, Not Marketing
Pactima doesn’t cut corners with security. Everything that happens on the platform — every signature, ID check, and timestamp — is encrypted, logged, and verifiable.
Key elements include:
End-to-end encryption for data in transit and at rest
Multi-factor authentication for both notaries and signers
Credential analysis and biometric ID verification
Tamper-evident audit trails
You get a secure environment that can hold up under audit or court review — which is the level of protection a serious notary expects.
The Tech That Makes It Work
Most RON software looks sleek on the surface and then melts down when you actually try to use it. Pactima is the opposite — built for practicality, not marketing screenshots.
It supports:
Real-time video and audio without plug-ins
Secure document tagging, management, and template storage
Instant document replacement or upload during live sessions
Full browser-based operation on desktop and mobile
It’s straightforward and efficient. The tech disappears into the background so you can focus on your job — not the software.
Multi-Participant Capability
Few notarizations involve just one person. Pactima handles multiple signers, witnesses, and observers spread across different states or even countries — and it doesn’t choke under the load.
Everyone sees the same document in real time, video remains stable, and all participants are kept synchronized throughout the process.
Flexible Editing
RON sessions are fluid. Signers change, documents change, and clients change their minds. Most platforms make you restart from scratch when that happens. Pactima lets you:
Add or remove signers mid-session
Upload or replace documents instantly
Edit signature fields and stamps without losing progress
That’s how a professional tool should behave.
Real-Time Document Control
You know how “final” drafts never stay final? Pactima lets you adjust during a session without disruption:
Add new documents
Replace pages
Reassign signers or roles
Everyone stays connected, and the session remains valid — a small feature that saves massive amounts of time.
Predictable Pricing
No hidden fees. No “per seal” nonsense. Pactima runs on a flat monthly rate, whether you notarize one document or fifty.
Transparent pricing means you can quote clients accurately and know exactly what your costs are every month.
Human Support
When you’re mid-session and something breaks, you don’t want a chatbot or a “ticket number.” Pactima’s support team actually answers, and they know what they’re talking about. They fix things fast and don’t make you repeat the same problem to three different people.
That kind of support is rare in this business.
What We’ve Learned Using It
We notarize documents online every day — local, national, international — and have seen just about every platform break in one way or another. Pactima has stayed reliable, consistent, and flexible through it all.
It’s not the flashiest platform, but it’s the one we trust to perform when the stakes are high and time is short.
Where to Start
If you’re registering as a Florida Remote Online Notary or just looking for a platform that works the way professionals actually work, use the one we rely on.
👉 Join Pactima through our referral link – Try for free for 7 days. No credit card required.
It costs you nothing extra and connects you to the exact same system that powers every online notarization we conduct.