Yes—if it’s performed by a commissioned notary in a state where Remote Online Notarization (RON) is authorized, it is valid nationwide. Florida law allows RON for signers anywhere in the United States and even internationally. However, while the notarization itself is legally recognized, some organizations or agencies may have their own rules about accepting electronic documents. We always recommend checking with the receiving party in advance to confirm they will accept an online notarization for your specific document.

No. U.S. citizenship is not required. We work with clients all over the world, including non-U.S. citizens and residents, as long as you can complete our secure identity verification process and meet the legal requirements for online notarization. Many of our international clients use our service for documents such as powers of attorney, real estate forms, and other records destined for use in the United States or abroad.

For U.S. citizens—no matter where you are in the world—our Remote Online Notarization (RON) service starts at $25 per notarial act, plus a $5 ID verification fee per signer (unless we already have your ID on file from a previous session).

For non-U.S. citizens located outside the United States, Canada, Mexico, or Puerto Rico, an international fee of $50 per signer applies, in addition to the $25 per notarial act and the $5 ID verification fee per signer (unless previously verified).

You can view our full and current pricing for online notarization and related services by clicking here.

Our Florida online notary team is available Monday–Friday, 9:00 AM to 5:00 PM Eastern Time.

Need a weekend notary or after-hours notarization? Our Priority-RUSH service is available evenings, weekends, and most holidays for urgent, time-sensitive documents.

Yes. We specialize in international online notarization and are among the few providers equipped to serve non-U.S. citizens worldwide.

Our secure platform uses advanced biometric ID verification, so there’s no need for a Social Security number or U.S. credit history. If you’re outside the United States, a valid passport is required.

We make the process fast, secure, and accessible—no matter where you are—whether your document is for use in the U.S. or abroad.

Florida Document Specialists provides foreign language remote online notarization with real-time certified interpreter support in many major languages. In addition to English and Spanish, we can arrange live interpretation for French, German, Portuguese, Mandarin, Arabic, Italian, and many others.

If a signer does not speak fluent English or Spanish, a certified interpreter is legally required. We coordinate a secure, three-way audio/video session connecting the notary, signer, and interpreter to ensure clear communication and full compliance with notarial laws.

This service typically requires at least 24 hours’ notice to arrange the interpreter. The fee is $99 per session, plus standard notarial fees. No matter your location or language, we make the process fast, accurate, and legally valid.

Yes. Florida Document Specialists has Spanish-speaking online notaries available to serve clients throughout the U.S. and worldwide. We can conduct your entire remote online notarization session in Spanish, ensuring clear communication and full compliance with Florida notarial laws.

If your document involves multiple languages or you need notarization in a language other than English or Spanish, we also offer certified interpreter support for many other languages.

Yes. All of our online notaries are commissioned by the State of Florida and authorized to perform remote online notarization (RON) under Florida law. This means your notarized documents meet Florida’s legal requirements and are recognized across the United States.

Yes. Florida Document Specialists can supply online witnesses for your remote online notarization (RON) session whenever required by law or the receiving agency. Our witnesses join the same secure audio/video session with the notary and signer, making the process fast, compliant, and hassle-free.

Common documents that require witnesses include:

• Last Will and Testament

• Living Will or Advance Directive

• Durable Power of Attorney (DPOA)

• Certain real estate documents, such as deeds

• Medical authorization forms

By using our witnesses, you avoid the extra steps of identity verification and coordination—saving time and ensuring a smooth notarization experience.

Yes. You may provide your own witnesses for your remote online notarization (RON) session, but they must meet the following requirements:

• Pass the same identity verification process as the signer

• Have a unique email address

• Use a device with a camera and microphone

• Be physically located within the United States at the time of the notarization

There is a $30 fee per witness for online participation. While the signer may be located anywhere in the world, witnesses must be within the U.S. due to legal and technical restrictions.

For a faster and more seamless experience, most clients choose our professional online witnesses, which avoids extra coordination and verification steps.

You’ll receive your completed digitally notarized documents by email—usually within two minutes of finishing your remote online notarization (RON) session. The delivery is fast, secure, and hassle-free.

Need your documents sent directly to someone else? We can email them to a third party, such as a title company, attorney, or agency—just let us know during your session.

Yes. We regularly perform remote online notarizations (RON) for real estate closings, mortgage documents, deeds, and other property-related paperwork for both buyers and sellers. Our platform is MISMO-certified, meeting industry standards for security, compliance, and eClosing compatibility.

Common real estate documents we notarize online include:

• Warranty Deeds and Quitclaim Deeds

• Mortgage and Deed of Trust documents

• Closing affidavits and settlement statements

• Buyer/seller closing packages

• Home equity loan documents

However, not all lenders, title companies, or underwriters are fully familiar with Florida’s RON laws, which can sometimes cause delays or extra review. To avoid issues, we recommend confirming with your title or closing agent before scheduling your online notarization.

Florida Document Specialists is more than just a notary service — we’re recognized leaders in remote online notarization (RON), trusted by clients in Florida, across the U.S., and around the world. Here’s why we stand out:

• Experts in complex documents – We handle everything from simple affidavits to wills, powers of attorney, real estate closings, and estate planning documents with accuracy and compliance.

• Global accessibility – Our intuitive, secure platform is built for clients anywhere in the world.

• Recognized leadership – Our RON coordinator, John Bayne, was named 2021 Notary of the Year by the National Notary Association.

• Florida pioneers – First authorized RON provider in Florida; all notaries are commissioned by the Florida Department of State.

• Top-rated and trusted – A+ BBB rating, 5-star client reviews, and a proven record of reliability.

• Cutting-edge technology – Biometric ID checks, credential analysis, and encrypted document handling.

• Direct, responsive support – Reach your notary by phone, text, or email — no call centers, no ticket queues.

We combine advanced technology with a personal touch to deliver the most secure, efficient, and client-focused Florida online notary experience available.

Most remote online notarization (RON) sessions take just 2 to 5 minutes once everyone is connected and ready to sign.

Quick documents—like single-page affidavits, sworn statements, or travel consent forms—are often completed in under 3 minutes. More detailed transactions, such as real estate closings, wills, or powers of attorney, may take longer to allow for review and proper witnessing.

Our secure platform and experienced Florida online notaries make the process fast, smooth, and efficient—whether you’re signing from across town or across the globe.

Remote Online Notarization isn’t just convenient—it’s highly secure when performed on a certified platform like ours. We use multiple layers of protection to safeguard the integrity, legality, and confidentiality of every notarization:

• Biometric ID verification – Advanced technology authenticates signers without relying on outdated credit-based systems, reducing the risk of fraud.

• Secure video recording – Every RON session is recorded and archived, creating a verifiable record for future reference.

• Tamper-evident technology – Any post-signing document changes are instantly flagged.

• Digital certificates – Our notaries apply cryptographic seals to confirm signer identity and document authenticity.

• Encrypted data transmission – Strong encryption protocols protect sensitive data during both storage and transfer.

• Full compliance with Florida law – We follow all Florida RON regulations to ensure your notarization is legally valid and defensible.

Our Florida online notary platform is designed to deliver convenience, legal compliance, and complete peace of mind—every step of the way.

A notarial act is an official duty performed by a notary public—most commonly an acknowledgment or an oath/affirmation (jurat). Each act requires specific wording, usually found in a section of the document called the notary block.

If your document doesn’t include the correct notary block, our Florida online notary will ask which type of notarial act you need. While we can’t select it for you, we’ll explain your options so you can decide. We’ll also ensure the notary block is formatted correctly under Florida law—especially important for documents that will require a Florida apostille, since incorrect notarization is a leading cause of rejection.

Florida law also recognizes a specialized notarial act called Supervising the Witnessing of an Electronic Record. This is used when witnesses are in a different location from the signer—common with wills, trusts, and powers of attorney. Many online notaries are not trained in this process and can mishandle it, resulting in invalid documents.

At Florida Document Specialists, we are fully trained and experienced in Supervising the Witnessing of an Electronic Record, ensuring your documents are executed properly, legally compliant, and ready for acceptance in Florida and beyond.

Yes. Every remote online notarization (RON) session we perform is fully documented for security, compliance, and future reference.

We create and securely store an audio-video recording of the entire session, retained for ten years as required by Florida law. Our notaries also maintain a detailed electronic notary journal logging each notarization, including key transaction details.

This dual recordkeeping system ensures complete transparency, legal compliance, and peace of mind—whether your document is a real estate closing, power of attorney, will, or any other important record.

No. We never request or require your Social Security number for any part of the remote online notarization (RON) process.

At Florida Document Specialists, we use advanced biometric ID verification that avoids outdated credit-based checks. Whether you’re a U.S. citizen or a foreign national, you can complete your notarization with a valid passport or government-issued photo ID—no Social Security number or U.S. credit history needed.

Our secure, international-ready platform makes the process private, compliant, and accessible from anywhere in the world.

Most documents that can be notarized in person can also be notarized online, including:

• Affidavits and sworn statements

• Real estate documents – deeds, mortgages, closing packages, and settlement statements

• Business forms – contracts, agreements, and corporate records

• Travel consent forms and other personal documents

Certain documents—such as wills, trusts, durable powers of attorney, and advance healthcare directives—require stricter procedures to be legally valid when notarized online. These often involve witnesses and may trigger Florida’s specialized notarial act, Supervising the Witnessing of an Electronic Record.

Our Florida online notaries are fully trained in these advanced procedures, ensuring your documents are properly executed, compliant with Florida law, and ready for acceptance by courts, agencies, or other recipients.

Maybe — but it’s important to check with your title company first. Some underwriters require the use of specific or “approved” online notary platforms.

You can let them know that Florida Document Specialists uses industry-trusted platforms such as DocVerify, Secured Signing, and Pactima — all of which are widely recognized in the real estate and mortgage industry.

If your title company seems unsure or hesitant, we recommend reading our blog on online notarization and title companies. In some cases, it may be worth exploring a more flexible or tech-forward title company that supports remote online closings and understands Florida’s RON laws.

Yes — you can legally have your last will and testament notarized online through Florida Document Specialists. We offer full support for electronic will execution, including remote witnesses and acting as your Qualified Custodian of Electronic Wills, which is required under Florida law for your will to be legally valid.

Our team follows all mandated procedures to ensure your electronic will meets Florida’s legal standards and can be safely stored and accessed when needed.

If you don’t yet have a will, we also provide nonlawyer typing services for simple wills and estate planning documents. For added value, you can bundle your electronic will with related documents such as a durable power of attorney, Lady Bird Deed, and advance healthcare directive.

Yes — Florida Document Specialists can notarize your durable power of attorney (DPOA) through Remote Online Notarization.

Before proceeding, we encourage you to review our specific policy on DPOA notarizations, as additional requirements may apply. For example, if the signer is considered a vulnerable adult under Florida law, the witnesses must be physically present with the signer during the online session with the notary.

If you don’t yet have a DPOA document, we offer nonlawyer document preparation services to help you create one, along with related estate planning documents if needed.

No — Florida law does not allow marriages to be performed online through remote notarization. A marriage ceremony must be conducted in person and comply with the legal requirements set by the State of Florida.

Yes — Florida Document Specialists can assist you in obtaining a notarized travel authorization letter for international travel with a minor child.

Whether you already have a document prepared or need help creating one, we offer both remote online notarization and nonlawyer document preparation services to ensure the authorization meets airline and border control requirements.

Absolutely! We can securely notarize your USPS Form PS 1583 through our remote online notarization service.

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To make sure you’re using the most current version of the form and understand what’s required, visit our dedicated USPS Form PS 1583 page.

We’ll guide you through the process from start to finish.

Yes — Florida Document Specialists can help you obtain a Florida apostille quickly and accurately. We specialize in apostilles and authentications for documents intended for use outside the United States.

While Florida does not offer same-day apostille service, we do provide an expedited RUSH option, with most apostilles completed in just 2 business days. Our experienced team handles every step of the process for you — saving you time, frustration, and uncertainty.

To learn more, visit our dedicated page on apostilles and authentications:

https://floridadocument.com/apostille/

Let us take the guesswork out of the apostille process and ensure your documents are ready for international use.

Definitely! Our remote online notarization platform fully supports documents with multiple signers and witnesses. Whether participants are in the same location or spread across different states (or countries), we can coordinate everyone into a single, seamless session.

If co-located, signers may even share the same device to simplify the process. We make it easy to notarize documents with multiple parties — without sacrificing speed, security, or legal compliance.

Absolutely! Our platform is fully equipped to manage documents that require multiple electronic signatures and initials. Whether your form needs signatures on every page or initials in specific sections, we’ll configure it to meet your exact requirements — all while maintaining security and legal compliance.

Yes — if you have an urgent situation or need a notarization outside of regular business hours, we offer a Priority-RUSH service for evenings, weekends, and most holidays.

For immediate after-hours assistance, call our main line at (800) 255-5287 and select option 9 to reach our on-call notary. We’re here to help when timing matters most.

No — we cannot accept incomplete documents or loose signature pages for online notarization. Your document must be fully completed and assembled before the session begins.

Submitting only the signature page or an unfinished document could invalidate the notarization and may be rejected by receiving parties. If you’re unsure whether your document is ready, we’re happy to review it in advance.

No — VIN verification cannot be completed through remote online notarization. Florida’s HSMV Form 82042 requires a physical, in-person inspection of the vehicle, which makes RON unsuitable for this purpose.

If you need a VIN verified, many local law enforcement agencies offer this service — often free of charge. You can also check with a local tax collector’s office or licensed dealership for assistance.

No — all online notarizations in Florida are conducted electronically, meaning both signatures and notary seals are applied digitally. If a "wet" signature is required, it's often due to foreign authorities or agencies unfamiliar with Florida’s Remote Online Notarization (RON) laws. We recommend confirming in advance whether the recipient will accept an electronically notarized document.

As an alternative, we offer a service to create a certified true copy of your electronically notarized document. This involves printing the notarized file and attaching a true copy affidavit that includes a physical (wet) signature and ink stamp. We can then mail the certified copy to you or a third party.

This service costs $25 plus postage.

To use our online notarization service, you’ll need:

• A stable internet connection

• A device with a camera and microphone (computer, tablet, or smartphone)

• A modern web browser (like Chrome, Firefox, or Safari)

We recommend testing your device and internet connection in advance to ensure a smooth, secure session. If you run into any issues, our team is here to help you get set up.

At Florida Document Specialists, your privacy and data security are top priorities. All online notarization sessions are conducted over a fully encrypted platform, and your documents are securely stored in compliance with Florida law.

We never sell or share your personal information with third parties. Our systems follow strict privacy standards and industry best practices to ensure that your data remains confidential, protected, and accessible only to authorized parties involved in your transaction.

An electronic signature is any symbol, click, or typed name applied online to indicate agreement or intent to sign. A digital signature, on the other hand, is a more secure form of electronic signature — it uses encryption to bind the signature to the document and verify its authenticity.

At Florida Document Specialists, we use both, depending on the type of document and legal requirements. For notarized documents, we apply digital signatures backed by security certificates from IdenTrust, embedded directly into the PDF. This ensures each notarized document is tamper-evident, legally valid, and cryptographically secure.

Yes! You can schedule your online notarization session for a future date and time that works best for you. Our system supports advance bookings, and we recommend scheduling early to ensure availability — especially if your document requires witnesses or falls outside of standard business hours.

We’ll confirm your appointment and make sure everything is ready ahead of time for a smooth, stress-free session.

Yes — if your document is related to a U.S.-based personal or business matter, we can provide remote online notarization no matter where in the world you're located.

As a foreign national, you do not need a Social Security number or U.S. credit history. We use advanced biometric ID verification, and in most cases, a valid passport is all you need to verify your identity and complete the process smoothly.

At Florida Document Specialists, all of our online notaries are vetted, highly trained professionals who work exclusively for our company — we never subcontract. Each notary is commissioned by the State of Florida, and trained to handle everything from simple forms to complex legal and estate planning documents.

We focus on quality over quantity, ensuring that every notary on our team delivers consistent, knowledgeable, and reliable service — every time.

Yes — a document notarized by a Florida notary public, including through remote online notarization, is generally recognized in all U.S. states and territories. This recognition is supported by the Full Faith and Credit Clause of the U.S. Constitution, which requires states to honor the public acts and records of other states.

That said, while the notarization itself is valid, the use or acceptance of the document may still be subject to the specific laws or requirements of the receiving state. For this reason, we recommend confirming with the recipient or appropriate authority in that state to ensure full compliance.

If you’re unsure, feel free to contact us — we’re happy to help you navigate the process.

Yes — we provide remote online notarization services for clients in Venezuela, and the process is fast, secure, and fully legal under Florida law.

No Social Security number or U.S. credit history is required. Most Venezuelan clients can verify their identity using a valid passport and complete the entire notarization process from the comfort of their home.

To learn more and get started, visit our dedicated page for Venezuela.

While California notaries are not authorized to perform online notarizations, California residents can still legally use online notary services — as long as the notary is commissioned in a state where remote online notarization (RON) is allowed.

Florida Document Specialists is fully authorized to provide remote online notarization services to California residents. Under California law, out-of-state notarizations are legally recognized, as long as they’re properly executed under the laws of the commissioning state — in this case, Florida.

So even though California notaries can’t perform RON, you can still get your documents notarized online through our Florida-based service — legally, securely, and conveniently.

It’s fast and easy to notarize documents online from Ecuador using our international remote online notarization service.

You do not need a U.S. Social Security number or credit history. Most clients in Ecuador can verify their identity using a valid passport and complete the process entirely online — securely and legally under Florida law.

To get started, visit our Ecuador notarization page.

Yes — you can upload any document you need notarized. We don’t require you to use a prebuilt form, template, or fill-in-the-blank document. Many of our clients come to us with custom or nonstandard documents that must be notarized exactly as written — and we’re fully equipped to handle those with care and precision.

In some cases, customers specifically need the notarial certificate to appear directly on the document itself, not as a separate page. This is especially important for documents being submitted to government agencies, courts, or foreign authorities that reject “loose certificates” or appended notarizations.

Most large platforms — including Proof (formerly Notarize.com) — do not offer this level of control. Their systems typically generate and attach a separate notarial certificate page, which is digitally affixed to the end of the file. While technically valid, this format may not meet the requirements of certain institutions or jurisdictions that require a visible on-document notary block.

At Florida Document Specialists, we do things differently.
We are the only company we know of with advanced on-document PDF editing capabilities. This means we can:

• Professionally place a Florida-compliant notary block directly on your document — anywhere it’s needed

• Preserve your formatting and layout — even for complex legal or multi-page forms

• Ensure the notarization appears clean, integrated, and legally correct — with no confusing attachments

This attention to detail and flexibility is something high-volume, automated platforms simply don’t offer — and it's one of the many reasons our clients choose us when accuracy and presentation matter.

Yes — we frequently notarize multiple documents during one appointment. The first notarial act is $30 (including ID verification), and each additional act in the same session is $25. This saves you time and money.

We securely store notarized documents and session recordings for 10 years, as required by Florida law. If you lose your document or need another copy, just reach out. We also offer Verified Vault Access™, which gives you private, password-protected access to your notarized files, session video, and audit trail anytime.

Yes — we provide multilingual notarization services with certified interpreters. We regularly assist clients in Spanish, Portuguese, French, Mandarin, Arabic, and other major languages. Our process ensures full legal compliance, even when a language barrier exists.

If your connection is interrupted, we’ll pause or reschedule your session at no additional charge. We’ll work with you to reconnect and resume if possible, and if the session can’t be completed, we’ll book a new one at your convenience.

If you notice an error during the session, let us know right away — we can pause and reload a corrected version of your document. If a mistake is discovered after the session ends, we’ll walk you through the steps to re-notarize the corrected document.

Yes — we work with law firms, title companies, and other organizations that need notarizations on a regular basis. While our pricing is already fair and competitive, we’re open to discussing volume arrangements for high-value partnerships.

But what our clients really value isn’t a discount — it’s accessibility and service.

Try calling a notary at one of the national platforms like Proof.com after hours — good luck getting through. With us, you get real people, responsive support, and direct communication with your notary before, during, and after your session.

Many of our long-term business clients tell us the difference is the personal relationship they develop with our team. We’re not a call center — we’re a partner.

To make things even easier, we can build your firm a custom online submission portal, with pre-filled defaults, tailored fields, and instructions to streamline the process across your team.

If you’re looking for reliable, responsive, and professional remote notarization at scale — you’ve found it.