How To Fill Out PS Form 1583 for Online Notarization (Application for Delivery of Mail Through Agent)

Notarize your USPS 1583 quickly and easily using online notarization.

What is a US Postal Service PS 1583?

The PS Form 1583, also known as the “Application for Delivery of Mail Through Agent”, is a U.S. Post Office form that must be completed and notarized by anyone who wishes to have their mail delivered to them by an agent or representative. This form is required by the United States Postal Service (USPS) to ensure that the person requesting delivery of their mail is indeed the rightful owner or recipient of the mail.  The form must be signed by the individual appointing the agent and by the agent themselves.

Reasons for using PS Form 1583.

There are assorted reasons why someone might use PS Form 1583. One reason might be that the individual is going out of town and will not be able to get to their mail in person. Another reason might be that the individual has a physical disability that prevents them from going to the post office to retrieve their mail.  The form is also widely used by those who enjoy the RV (recreational vehicle) lifestyle, or for U.S. citizens who have chosen to travel or live abroad.  Whatever the reason, if you need to appoint an agent to receive your mail, you will need to fill out PS Form 1583 and file it with the U.S. Postal Service.

Filling out, notarizing, and submitting the form.How To Fill Out PS Form 1583 for Online Notarization

There are a few things to keep in mind when filling out a form PS 1583. First, all information must be accurate and up to date – any false or misleading information may result in your request being denied. Second, you will need to indicate on the form who will be authorized to pick up your mail on your behalf – this can be an individual or a company/organization.

Accordingly, the form must be notarized before it is sent to the USPS and locating a notary public on short notice may prove to be challenging.  The advent of remote online notarization (RON) has made this part of the process quick and easy, especially for non-U.S. citizens located outside of the United States.

Getting your PS 1583 notarized online.

Simply upload the completed PS 1583 to the online notary portal.   The requirements to use online notarization are:

  • Desktop or laptop computer, tablet, or smart phone with a camera and microphone.
  • Up-to-date web browser and operating system. 
  • High speed, reliable Internet connection.
  • Each signer must use a separate device. 
  • U.S. driver license or ID card, a passport (any country), or a government issued photo ID.

If you live overseas, you may have difficulty finding a notary.   Our online notary service is available to international/non-U.S. residents, and unlike most other services, you don’t need a social security number or credit history.

After you submit the PS1583 for online notarization, you will be asked to verify your identity.  Your notary will provide the instructions for completing this easy step, which typically takes under two minutes.

USPS requires two forms of identification when signing the PS 1583How To Fill Out PS Form 1583 for Online Notarization

The PS 1583 requires that the online notary public inspect two forms of ID and populate boxes 8a and 8b on the form with the associated ID numbers.

Acceptable forms of identification:

Primary Identification

To be accepted as a primary form of identification, the identification must include a clear photograph of the individual bearer.  The following as acceptable primary forms of photo identification for use with online notarization:

U.S. Government I.D.: U.S. Government I.D. may be federal-, state-, or tribal-issued. Customers may provide the following:

  • State-issued driver’s license
  • Non-driver’s identification card
  • U.S. Armed Forces card
  • Uniformed Service ID card
  • U.S. permanent resident or other identification card issued by U.S. Citizenship and Immigration Services
  • U.S. certificate of citizenship or naturalization.
  • Identification card issued by a federally or state-recognized tribal nation (tribal identification card)

Passport:  This includes a U.S. passport, U.S. passport card, or foreign passport or national identity card.

Secondary Identification

  • U.S. passport card
  • A lease, mortgage, or deed of trust
  • Voter or vehicle registration card
  • Home or vehicle insurance policy
  • Utility bill
    *Some virtual mail providers may not be able to accept utility bills as a secondary form of ID. You may wish to check with your virtual mail provider before using a utility bill as your secondary ID.
  • Form I-94, Arrival and Departure Record
  • Matricula Consular (Mexico): A Matricula Consular card is an identification card issued by the Government of Mexico through its consulate offices to Mexican nationals residing outside Mexico.
  • NEXUS (Canada): NEXUS is a joint Canada Border Services Agency and U.S. Customs and Border Protection operated trusted traveler and expedited border control program. Customers may provide a NEXUS card as a form of identification for money orders. To be accepted, the NEXUS card must contain an identification number.
  • U.S. University Identification: For some retail products and services specified in Exhibit 10.3 customers may provide a public or private U.S. university identification card as an acceptable form of photo identification.
  • An additional Primary ID may be used as your Secondary ID if it was originally issued with the address in Box 7 printed on it.