Privacy Policy

Privacy Policy

At Florida Document Specialists, we spend our days wrangling paperwork, not your data. This page explains how we handle your information when you work with us for apostilles, online notarization (RON), eRecording, LiveScan fingerprinting, and other document-related adventures.

Who We Are

Florida Document Specialists is the trade name of Mariposa Professional Services, Inc., located at 435 S. Ridgewood Ave., Daytona Beach, FL 32114.

Our website: https://floridadocument.com

We provide document related typing and clerical services, remote notarization, apostille processing, eRecording, and secure LiveScan background check services for clients across the U.S. and abroad.

What We Collect (and Why)

We only ask for what’s necessary to get the job done—nothing more, nothing weird.

  • Basic details: name, email, phone, mailing/billing address.

  • Documents & IDs: what you upload for notarization, apostille, or background check.

  • Payment info: processed through Stripe, Square, or Helcim (we never see your full card number).

  • Technical bits: IP address, browser type, and operating system—standard web analytics stuff.

  • Anything else you voluntarily share: emails, forms, or calls with our staff.

How We Use Your Information

Your info powers the magic behind the scenes. We use it to:

  1. Provide and complete your requested services.

  2. Communicate about your order, appointment, or inquiry.

  3. Process payments securely.

  4. Meet legal and regulatory requirements (notaries and LiveScan providers must keep certain records).

  5. Prevent fraud and enhance security.

  6. Improve our site and services.

  7. Occasionally send updates or offers (you can unsubscribe any time).

We don’t sell or rent your information—ever. That’s not our business model, and it never will be.

Cookies and Tracking

Our website uses cookies and analytics tools to make things faster and smoother. You can disable cookies in your browser if you like, but the site might lose some of its charm.

Sharing Information

We share data only with trusted partners who help us operate:

  • Payment processors: Stripe, Square, Helcim.

  • Verification and delivery providers: email, ID, or courier partners.

  • Legal compliance: courts or agencies, but only when required by law.

That’s it—no data bazaar, no “surprise partners.”

Data Retention

We keep your information only as long as necessary to:

  • Finish your service request.

  • Satisfy state and federal retention rules for notarization, apostille, and fingerprinting.

  • Fulfill accounting and tax requirements.

When the clock runs out, your files are securely deleted—no loose ends.

Your Rights

You have full control. You can:

  • Access the personal data we hold.

  • Correct anything inaccurate.

  • Opt out of marketing.

  • Request deletion (unless a law tells us we must keep it).

Email info@floridadocument.com for any of these.

Security

Your documents live in Sync.com’s zero-knowledge encrypted cloud, meaning even Sync can’t peek.
We also use:

  • SSL/TLS encryption for every connection.

  • Role-based access so only authorized staff see what they must.

  • Continuous monitoring for suspicious activity.

  • Permanent deletion after the legal retention period expires.

Even in a worst-case scenario—a data breach at our storage provider—your files remain unreadable to anyone but us.

LiveScan and Background Checks

For fingerprinting and background check services, personal data is transmitted directly through secure, FDLE-approved systems. We comply with all federal and Florida privacy standards governing biometric and criminal-history information. Fingerprint data is never stored on our local systems once transmission is complete.

Changes to This Policy

We occasionally update this policy as technology, laws, or caffeine levels change. When we do, the new date at the top lets you know.

Contact Us

Florida Document Specialists
435 S. Ridgewood Ave.
Daytona Beach, FL 32114
📧 info@floridadocument.com 📞 (386) 256-5540 or 800-255-5287

Bottom line: We handle sensitive information the same way we handle your important documents—with precision, privacy, and a touch of professional paranoia. Your trust is our business license, and we intend to keep both spotless.