U.S. and International Online Notarization (RON)

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International Online Notarization
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Frequently Asked Questions (FAQ)


What is Remote Online Notarization?  (RON)

Remote online notarization, or “RON” as it’s commonly called, is a 100% online notarization service where documents of all types can be electronically signed and notarized online using a device with a camera and microphone.  Only a certified online notary public can perform online notarizations in Florida.


Do I have to be in Florida to use your remote online notary service?

No, our notarizations are valid in all U.S. states and territories.  We can facilitate your online notarization anywhere in the world as long as you meet the minimum requirements.


Fees for Remote Online Notarization

Any person located within the United States, including Puerto Rico:

  • $25 per notarial act, plus a biometric-technology ID-proofing fee of $3 per signer.
    (If there are two signers, there are at least two notarial acts, etc.)

For United States citizens located anywhere in the world:

  • The same fee as above.

For Canadian citizens located in Canada:

  • $40 per principal signer plus $25 per notarial act (notary stamp).
    (If there are two signers, there are at least two notarial acts, etc.)

For Non-U.S. citizens located outside of the United States:

  • $95 per principal signer (Includes one notary stamp).  Each additional notary stamp is $25.

Add-On Services

  • Witnesses – $50 for 1 or 2 witnesses.
  • Priority RUSH handling – $50 – Priority handling during business hours, and after-hours appointments and most holidays.
  • Electronic Signatures $8 per signature.  For documents that do not require a notary stamp.

Do you have a Spanish speaking online notary?

Yes!  Se habla español.


What are your business hours?

Our online notaries work 9am – 5pm eastern time Monday through Friday.  We offer a Priority-RUSH option that can accommodate your online notarization needs after hours, on weekends, and on most holidays.


Are all your notaries Florida notaries?

Yes, all our notaries are commissioned and located in the State of Florida.


Do you have to be a United States citizen to use online notarization?

U.S. citizens and non-US citizens (foreign nationals) can use remote online notarization quickly and easily.

Florida Document Specialists has invested in state-of-the-art biometric ID-proofing technology, which has eliminated the need for old-fashioned “Knowledge Based Authentication KBA”, which is confusing, slow, and often inaccurate.  Now, all you need is your passport (US or foreign), or a government issued identification document.


How do I get started?

Click the big orange button at the top of this page and follow the directions.  If you need extra help, you’re welcome to call or email.


Can your company provide witnesses?

Yes.  We can supply up to two witnesses for your online notarization.


Can I supply my own witnesses?

Yes.  However, each witness must pass ID verification the same as the principal signer, and each witness must have their own email address and a suitable device.  Unless you have personal reasons for using your own witnesses, we recommend that you use ours.  There is no difference in price.


When will my notarized documents be available?

Documents notarized online will be emailed to you immediately after your session with the online notary.  Customers typically have their notarized documents within five minutes.  We can also forward the documents to a third party if you wish.


Can we use online notarization for real estate closing and mortgage documents?

Yes, we are experienced with notarizing real estate closing and mortgage documents online for both sellers and buyers.

Our online notary technology is MISMO certified.


What sets your company apart from the rest?

  • We are experienced with complex documents and processes, including international notarizations.
  • Our CEO and online notary coordinator, John Bayne, was selected by the National Notary Association (NNA) as the 2021 Notary of the Year!
  • Florida Document Specialists is Florida’s premier online notary service provider.  We are a Florida corporation, and our online notaries are certified by the Florida Department of State to conduct remote online notarizations.
  • We are accredited,  A+ rated, and 5-star reviewed by the Central Florida Better Business Bureau (BBB).
  • We utilize the best remote online notarization (RON) technology and state-of-the art credential analysis and identity proofing systems.  This means that we have technology and capabilities at our disposal that exceed that of our competitors.
  • Our company and each of our notaries is bonded and insured.
  • Unlike most other online notary services, we are accessible and provide telephone support. You can talk, text, or email with your online notary.

Read more about our value added services.


What are the minimum system requirements to use remote online notarization (RON)?

It is important that you use a supported web browser that can access your webcam and microphone.  

Supported Operating Systems and Browsers

Windows PC

    • Google Chrome – Version 30 or higher
    • FireFox – Version 24 or higher
    • Opera – Latest Version

Mac (Sierra or above)

    • Google Chrome (Latest Version)
    • Firefox (Latest Version)

Android (Phones and Tablets)

    • Google Chrome – Latest Version

iOS (iPAD and iPHONE)

    • iOS 11 or higher (Operating System)
    • Safari or Google Chrome Browser

What is the fee for international remote online notarizations?

For non-US citizen signers located outside of the United States, our fee is $125 plus $25 per notarial act.

For Canadian citizens, our fee is $50 plus $25 per notarial act.


How long does it take?

Your online video session with your notary typically takes under five minutes.


Is Remote Online Notarization safe and secure?

Yes, it is more secure than traditional paper notarizations and is designed to detect identity fraud.  We employ technology that performs credential (ID) and biometric analysis to stop fraudsters cold in their tracks.


What is a notarial act?  Does my document need specific notary language?

Most documents presented to an online notary public already have a notary block containing the proper notarial language that makes it clear to the online notary which notarial act is required.  We can edit your notary block for proper Florida format.

The two most common notarial acts that an online notary performs are oaths and acknowledgements.  If you submit a document to us for notarization without proper notarial language, your online notary is going to ask you what type of notarial act you want performed.  If you do not know, the online notary cannot decide for you, but we can help you research your options.


Is there an official record of the online notary session?

Yes, all remote online notary (RON) sessions are audio-video recorded, and the recordings are kept for ten years.  Our notaries also keep a detailed notary journal of all remote online notary transactions.


What type of identification (ID) do I have to present to notarize documents using remote online notarization?

The following types of identification are acceptable:

  • U.S. Driver License or ID Card
  • U.S. Passport
  • Foreign Passport

If you do not possess a qualifying identification document, you can use the affidavits of two credible witnesses instead.


Will I have to provide my social security number? 

Our company will never ask you for your social security number, nor do we have access to it.


What documents can be notarized using a remote online notary?

Any document that can be notarized by a traditional in-person notary can be notarized online.  There are special procedures that must be followed for the online notarization of certain estate planning documents such as wills, trusts, durable power of attorney, and advance healthcare directives.


Can I execute (notarize) a last will and testament online?

Yes, Florida Document Specialists can notarize your electronic will online and provide the services of a qualified custodian of electronic wills.  This is a specialized area of online notarization that most companies cannot offer.


Do I need a “qualified custodian of electronic will” if I decided to execute my will online?

Yes.  Notarizing a last will and testament online requires the designation of a Qualified Custodian of Electronic Wills.  In addition, there are other specialized procedures which must be followed.  Florida Document Specialists is one of only two companies in Florida that are set up to offer these services.  To submit a last will and testament for notarization please visit this page.

If you need a simple will prepared, we offer nonlawyer document preparation services for electronic wills.   We can bundle your electronic will with other estate planning documents such as a durable power of attorney,  lady bird deeds, and advance healthcare directives, for a better value.


Can I notarize a durable general power of attorney via RON?

Yes.   Please read our policy on notarizing a durable power of attorney by remote online notarization.  We also offer nonlawyer document preparation services if you need a durable power of attorney prepared for you.


Can we get married online using remote notarization?

No.  Florida prohibits online marriages.

Can you notarize a USPS form PS 1583 online? (Delivery of mail through agent.)

Yes, quickly, and easily.  Read more about the USPS form PS 1583.


My document requires two witnesses.  Can you provide them?

Yes, and we can provide witnesses for your documents.  We also offer an eRecording service to electronically record deeds in most Florida counties.


Can you use online notarization for documents that require multiple signers?

Yes, the online notary system supports multiple signers and witnesses at the same time.


Do my documents have to be, “Florida documents?” 

No.  We can notarize documents online that have no association with Florida.


There are places on my documents that need electronic signatures and initials.  Can you handle this?

Yes, we can setup your documents for multiple electronic signatures and initials.


Do you provide emergency or RUSH notary services?

We offer an optional Priority-RUSH service for emergencies or for after-hours and holiday appointments.


I need a Florida apostille on my document.  Must it be notarized by a Florida online notary, or can I use one of the nationwide services?

We offer a complete expedited apostille service.  Apostilles for documents are ordered through our intake portal (the orange button at the top of the page.)   We also provide an expedited apostille service for non-RON documents. We can turn around a Florida apostille in 2-3 business days.  We also offer apostille services for other states, U.S. Department of State authentications, and foreign embassy legalization.


Can I submit a blank document or just the signature page for online notarization?

No.  You must properly complete documents prior to submitting them.  We do not accept loose signature pages or documents that are not filled out properly.


Can verify vehicle identification numbers (VIN) through remote online notarization?

Unfortunately, no.  The HSMV 82402 requires an in-person physical inspection of the vehicle.  It cannot be notarized online.  Many police departments offer this service for free.


I’ve been told that I need a “wet” signature, or my document will not be accepted.  Can you help?

No.  Florida online notarizations are done completely online, and all signatures are electronic.


I’ve been told that I need an “Apostille” or an “Authentication/Legalization” to go with my document.  Can you help with this?

We specialize in obtaining apostilles and authentications for documents intended for use in foreign countries.  Visit our page on apostilles and authentications to learn more.


Online Notary Call Centers – Your Mileage may Vary

We frequently receive calls from consumers asking us to “repair” documents that were incorrectly notarized online by a “call center notary”.

An online notary “call center” operation is a non-Florida company that recruits subcontract notaries En masse.  Since these companies are just the “middleman”, the focus is on volume and not quality or accountability.  Call center notaries are scattered across the country and operate under various state laws.  Companies that follow this business model typically lure consumers with national advertising and then match them with inexperienced notaries.  These subcontract online notaries are rarely vetted, and many produce unsatisfactory work.  If you ever need to speak with your notary before or after your appointment, you are going to have issues.   Call center notary companies typically don’t have  customer service phone numbers that are answered.