We are a certified online notary and provide remote online notarizations.
You don’t have to be in Florida to use our remote online notary service.
If you are a notary public looking for a RON technology provider, we do not provide that service.
Click Below to Submit your Document(s) for Online Notarization
What is Remote Online Notarization? (RON)
Remote online notarization, or “RON” as it’s commonly called, is a 100% online video notary system that allows you to legally electronically sign and notarize documents over the Internet using your webcam and microphone. Only a specially trained and authorized notary public can facilitate your remote online notarization.
So, I don’t have to appear personally before a notary?
Correct. You do not have to physically appear before a notary, and as long as your qualify to use the system, you can be anyplace in the world that has a reliable Internet connection. See if you pre-qualify to use RON.
Do I have to be in Florida or be a Florida resident to use your remote online notary service?
No. The electronic notary laws of the State of Florida permit a Florida remote online notary to notarize your documents regardless of the location of the principal or witnesses. This virtually eliminates the need to find a Florida mobile notary. Florida mobile notaries bill for travel time and mileage as well as the notarial acts they perform. Using Florida Document Specialists for a remote online notarization allows you to have your documents notarized in the privacy and comfort of your own home.
Can you provide online notary service for people outside of Florida?
Yes. We can notarize documents for any U.S. Citizen anywhere in the world as long as the minimum requirements to use RON are met. Your documents will show that they were notarized in Volusia County, Florida.
Is Remote Online Notarization safe and secure?
Yes, it’s more secure than traditional paper notarizations and is designed to detect identity fraud. We contract with a technology provider (DocVerify) that satisfies Florida’s strict remote online notary law. Each notarial session is audio/video recorded and retained for 10-years. Every signer’s identification document is analyzed for authenticity, and their identity is further authenticated using a system called, “Knowledge Based Authentication”, or KBA.
Name something that sets your company apart from the others?
We have a telephone, and we answer it. We are also accredited by the Central Florida Better Business Bureau, where we are A+ rated and 5-star reviewed.
Are Remote Online Notary services available in all states?
No. Currently, Florida is one of only 16 states that authorize remote online notarization by webcam. We provide online notary service nationwide and for U.S. citizens outside of the United States.
Do I need any special equipment or software?
You will need a desktop computer, laptop computer, Android tablet, or IPad with a working webcam and microphone. Your device must be running the latest version of a supported web browser. Cellphones are not suitable for remote online notarization due to their small screen size.
Can I use FaceTime, Zoom, Facebook, Skype, or Whatsapp for remote video notarization?
It’s a common question, but the answer is no. Only technology providers approved by the State of Florida are authorized. We will provide access to technology provided by DocVerify.
Is there an official record of the online notarial session?
Yes, all online notary sessions are recorded, and the recording is kept for ten years. You can request access to the recording if you ever need it.
Do you have to be a United States Citizen to use online notarization?
Will I have to provide my social security number?
Only the last 4 digits.
What does my credit history have to do with online notarization?
Florida law requires that your identification be authenticated. Online notaries use Lexus-Nexus to provide this service. If you don’t have an established credit history in the United States, Lexus-Nexus cannot generate the required 5-question test for the knowledge based authentication part of the process.
What documents can be notarized using a remote online notary?
Generally speaking, any document that can be notarized by a traditional in-person notary can be notarized by an online notary. We do not currently notarize estate planning documents or documents of a testamentary nature. We may provide this service after July 2020.
Can we get married online?
No. Florida specifically prohibits online marriage ceremonies.
Some documents require witnesses, i.e. warranty deeds, quit claim deeds, adoption consents, etc. Can documents such as these be notarized by an online notary?
Yes, and we can provide witnesses.
Can you use online notarization for documents that require two principal signatures, such as marital settlement agreements, joint petitions, deeds, etc.?
Yes, there are two options available to accomplish that.
Do my documents have to be, “Florida documents?”
No. We are authorized to notarize documents that have no association with Florida.
Can you take adoption consents by remote online notarization?
Yes. Our sister company is Florida Family Adoptions, and we are experienced at taking adoption consents from birth parents.
Can someone electronically sign and/or initial documents through your service that don’t require notarization?
Yes, our remote online notary can set up your documents for electronic signatures and initials.
Are you a Video Notary Call Center?
No. If you do a Google Search for, “remote online notarization”, you’ll see ads for call centers that farm-out your notary business to subcontractors. In order to make a profit, they charge full price for each electronic notary stamp. We don’t do that.
Can you notarize my documents online after hours or in the evening?
Usually. We are not a 24-hour service, but we can accommodate after hours sessions most of the time.
How much does it cost?
We charge $25 for the first notarial act per principal signer. Each additional notarial act (notary stamp) during the same online session is $20. If you require witnesses, they will be added as a line item on your invoice at $20 per witness per online session.
If I want to create an on-going relationship with Florida Document Specialists, can we get better pricing?
Yes, we have negotiated pricing plans for several law firms and title companies. Please call to discuss loyalty pricing.
What’s the best way to start the process of getting a document notarized?
All requests for online notarization start by submitting document(s) through our online portal.
Can your company provide online witnesses too?
Yes! Witnesses are available for $20 per witness per online session.
Can I supply my own witnesses?
Yes. Each witness must pre-qualify the same as the principal signer(s), and each witness must have a unique email address and their own computer/tablet with an operating webcam and microphone. Customer supplied witnesses are still billed at $20 per witness per online session.
I need a Florida apostille on my document. Does it have to be notarized by a Florida online remote notary, or can I use one of the nationwide services?
The Florida Secretary of State is the only competent authority authorized to issue notarial and apostille certifications in the state of Florida, and the Remote Online Notary Public must be a commissioned Florida notary and be physically located within the State of Florida during the remote online notary session.
What can I do to speed up the process?
Thank you for asking! If able, please insert “COUNTY OF VOLUSIA” in the notarial block and check the “online notarization” box in the notarial block (if you are able).
When will my notarized documents be available?
Your notarized document(s) will be available immediately via email.
Can I submit a blank document or just the signature page for online notarization?
Can you make certified copies of electronic documents?
Yes, we can copy documents and attach certified copy language along with a notarial seal.
Are you hiring Florida notaries to work with your company?
At this time, we are not hiring or subcontracting other notaries.
Can you help me get started as a Florida online notary?
Send us an email. We’ll try to point you in the right direction.