Remote Online Notarization (RON)

 Certified Florida Online Notary Public

  You Don’t Have to be In Florida to Use our Service

ONLINE VIDEO NOTARY
Florida Remote Online Notary

What is Remote Online Notarization?  (RON)
Remote Online Notary Florida

Remote online notarization, or “RON” as it’s commonly called,  is a 100% online video notary system that allows documents to be signed and notarized over the Internet using your webcam and microphone.  Only a specially trained and authorized notary public can perform remote online notarizations.

What are your hours of operation?

Our hours of operation are 9AM – 6PM EST/EDT Monday through Friday.  After hours and weekend notarization appointments can be scheduled.

How much does it cost?

We charge $25 for the first notarial act per principal signer.  Each additional notarial act (notary stamp) during the same online session is $20.  If you require witnesses, they will be added as a line item on your invoice at $20 per witness per online session.

So, I don’t have to physically appear before a notary?

Correct.  You don’t have to physically appear before a notary, but you do have to appear by video.  You can be anyplace in the world as long as you meet the minimum requirements and have a reliable, high-speed Internet connection.

Do I have to be in Florida or be a Florida resident to use the remote online notary service?

No, it doesn’t matter where you are in the world as long as you meet all of the requirements for RON.  This virtually eliminates the need to use a Florida mobile notary.   Florida mobile notaries charge you for travel time and mileage as well as the notarial acts they perform.  Using Florida Document Specialists’ remote online notarization service allows you to have your documents notarized in the privacy and comfort of your own home or office.

How long does it take?

After the actual online notary session begins, it usually takes just a few minutes.  During the COVID-19 crisis, online notarization is in high demand, so please be patient after you submit your documents as you await your turn.

Is Remote Online Notarization safe and secure?

Yes, it’s more secure than traditional paper notarizations and is designed to detect identity fraud.  We contract with a technology provider (DocVerify) that satisfies Florida’s strict remote online notary law.  Each notarial session is audio/video recorded and retained for 10-years.  Every signer’s driver license is analyzed for authenticity, and their identity is further authenticated using a system called, “Knowledge Based Authentication”, or KBA.  Click here to to learn about RON privacy issues.

What is a notarial act?  Does my document need specific notary language?

Most documents presented to a notary public already have a notary section with wording that makes it clear to the notary which notarial act is required.  The two most common acts that a notary public performs are oaths and acknowledgements.  If you submit a document to us for notarization without proper notarial language, your online notary is going to ask you which notarial act you want performed.  If you do not know, the notary cannot make the choice for you, but we help you research your options on the Internet.

Name something that sets your company apart from the others?

We have a telephone, and we answer it.  We are also accredited by the Central Florida Better Business Bureau, where we are A+ rated and 5-star reviewed.  We are also a member of the National Notary Association.

Do I need any special equipment or software?

You will need a Windows PC, an Android device, or a MAC (running Google Chrome), with a working webcam and microphone.   Your device must be running the latest version of a supported web browser.

These web browsers will not work:

Safari
Internet Explorer
and Microsoft Edge 

These devices will not work:

iPHONE
iPAD

Do I need a device with a touch screen to use RON?

No.

Can I use FaceTime, Zoom, Facebook, Skype, or Whatsapp for remote video notarization?

It’s a common question, but the answer is no.  Only technology providers approved by the State of Florida are authorized.

Is there an official record of the online notarial session?

Yes, all online notary sessions are audio-video recorded, and the recording is kept for ten years.

Do you have to be a United States Citizen to use online notarization?

You have to be a citizen or a legal resident with a social security number and a U.S. credit history of at least five years.  Only US state issued driver licenses or ID cards are accepted.

Will I have to provide my social security number? 

Only the last 4 digits.

What does my credit history have to do with online notarization?

Florida law requires that your identification be authenticated.   Lexus-Nexus provides this service.  If you don’t have an established credit history in the United States, the required 5-question test for the knowledge based authentication (KBA) part of the process cannot be generated.

What documents can be notarized using a remote online notary?

Generally speaking, any document that can be notarized by a traditional in-person notary can be notarized by online notarization.   We do not notarize any testamentary documents.

We will not notarize the following documents by online notarization:

Last Will and Testament
Durable General Power of Attorney
Trusts

Can we get married online?

No.  Florida specifically prohibits online marriage ceremonies.

Some documents require witnesses, i.e. warranty deeds, quit claim deeds, adoption consents, etc.  Can documents such as these be notarized by an online notary?

Yes, and we can provide witnesses.

Can you use online notarization for documents that require two principal signatures, such as marital settlement agreements, joint petitions, deeds, etc.?

Yes, there are two options available to accomplish that.

Do my documents have to be, “Florida documents?”

No.  We can notarize documents that have no association with Florida.

Can you take adoption consents by remote online notarization?

Yes.  Our sister company is Florida Family Adoptions, and we are experienced at taking adoption consents from birth parents.

Can someone electronically sign and/or initial documents through your service that don’t require notarization?

Yes, our remote online notary can set up your documents for electronic signatures and initials, and there is no extra charge for this.

Are you a Remote Online Notary Call Center?

No.  If you do a Google Search for, “remote online notarization”, you’ll see ads for call centers that farm-out your notary business to subcontractors.  In order to make a profit, they charge full price for each electronic notary stamp.  We don’t do that.

Can you notarize my documents online after hours or in the evening?

Usually.  We are not a 24-hour service, but we can accommodate after hours  and weekend sessions most of the time by prior arrangement.

What’s the best way to start the process of getting a document notarized?

All requests for online notarization start by submitting document(s) through our online portal.

Can your company provide online witnesses too?

Yes!  Witnesses are available for $20 per witness per online session.

Can I supply my own witnesses?

Yes.  Each, but each witness must pre-qualify the same as the principal signer(s), and each witness must have a unique email address and their own computer/tablet with an operating webcam and microphone.  Customer supplied witnesses are still billed at $20 per witness per online session.  Unless you have a specific reason, things usually go smoother when you use our in-house witnesses.

I need a Florida apostille on my document.  Does it have to be notarized by a Florida online remote notary, or can I use one of the nationwide services?

The Florida Secretary of State is the only competent authority authorized to issue  notarial and apostille certifications in the state of Florida, and the Remote Online Notary Public must be a commissioned Florida notary and be physically located within the State of Florida during the remote online notary session.  We’d also like to mention that we provide a complete end-to-end Florida apostille service.  Please contact us for details.

What can I do to speed up the process?

Thank you for asking!  If able, please insert “COUNTY OF VOLUSIA” in the notarial block and check the “online notarization” box in the notarial block (if you are able).

When will my notarized documents be available?

Your notarized document(s) will be available immediately via email.

Can I submit a blank document or just the signature page for online notarization?

No.  You must properly complete your forms and documents prior to submitting them.

Are you hiring Florida notaries to work with your company?

At this time, we are at full staff and are not hiring or subcontracting.

Can you help me get started as a Florida online notary?

Send us an email.  We’ll try to point you in the right direction.

ONLINE VIDEO NOTARY