Florida eRecording Service for Notices of Commencement and Property Deeds
Welcome to Florida Document Specialists, where we make paperwork behave.
Our boutique team helps homeowners, contractors, and professionals prepare, notarize, and electronically record documents with county clerk offices across Florida—without the red tape headache.
We handle the clerical details: document typing, online notarization, eRecording facilitation, and certified copy retrieval. You stay focused on what you do best; we’ll make sure your paperwork ends up where it belongs.
What Is eRecording, and Why Should You Care?
If you’ve ever hand-delivered a Notice of Commencement to a clerk’s office—or mailed it and hoped for the best—you already know why eRecording matters.
eRecording, short for electronic recording, lets you skip the courthouse shuffle entirely. Instead of driving across town with paper copies (or tracking down which clerk still accepts walk-ins), you upload your documents securely online. Most are recorded the same day, and you’ll get proof of recording right in your inbox.
For construction professionals, this solves a major pain point:
you can keep projects moving without waiting on a runner, an overnight envelope, or the one staff member who knows where the permit packet went.
We act as your off-site eRecording department—typing, notarizing, and submitting your documents through a certified, SOC-audited platform used by county clerks statewide. No portal accounts, no subscriptions, no training. Just done.
Why Florida Leads the Nation in eRecording
Did you know that Florida is one of the few states where a Notice of Commencement (NOC) must be recorded before certain permitted construction work can even begin? It’s a legal requirement—and one reason Florida’s clerks handle an enormous volume of electronic document recordings every single day.
For contractors, property owners, and other professionals, that makes timely recording more than just a formality—it’s part of keeping projects on schedule and in compliance with building regulations.
At Florida Document Specialists, we make that process easier. Our streamlined system blends clerical support, remote notarization, and secure eRecording through a nationally recognized, SOC-audited and ISO-certified platform trusted by county clerks across the state. The result? Fewer delays, cleaner submissions, and a smoother experience from first upload to final confirmation.
Our Florida eRecording Services
Online Notarization
Our remote online notarization service is open to clients anywhere—Florida, the U.S., or abroad. All sessions include proper ID verification, optional witnesses, and an actual human notary (not a call-center queue). It’s quick, secure, and 100% compliant with Florida law.
Certified Copy Retrieval
Need proof it’s done? We can pull electronically certified copies from over 30 Florida counties and deliver them straight to your inbox—no courthouse trips, no waiting in line.
Electronic Submission
Once your document is ready, we handle the electronic submission to county clerk offices across Florida. Everything runs through a SOC-audited, ISO 27001-certified eRecording platform—the same technology trusted by title companies and county clerks statewide.
This system meets W3C accessibility standards and adheres to best practices established by PRIA, ALTA, MBA, MISMO, and ESRA, ensuring your documents are transmitted securely, accurately, and in full compliance with industry benchmarks.
You’ll receive confirmation as soon as your document is submitted, and once the county completes its review and officially records it, we’ll deliver your recorded copy straight to your inbox.
Document Typing (for Minimum-Consideration Deeds)
And by the way—if you need a Quitclaim or Lady Bird Deed typed for a minimum-consideration transfer, we can help with that too.
We’re not attorneys, so we don’t draft or “manuscript” legal documents from scratch. What we do is provide a selection of standard, commonly used deed templates and complete them using only the information you supply. The result is a neatly typed, professionally formatted document that’s ready for notarization and eRecording—without stepping into legal advice territory.
Our role is purely clerical, but we take that role seriously. And if there’s even a hair of doubt about what your document should say, it’s always wise to consult a licensed Florida attorney before proceeding. We’ll be here to handle the typing once you’re confident in your direction.
Start eRecording Your NOC and Deeds Now
Quick, compliant, and refreshingly straightforward. Our transparent, flat-rate pricing means no surprises—just secure submission handled by people who know the quirks of every Florida county. (Recording times vary by clerk, but we move fast on our end.)
Notice of Commencement
eRecord Florida NOC for Building Permits-
We offer eRecording service for Notice of Commencement for most Florida counties.
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Online notarization services offered nationwide and abroad.
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We’ll handle recording your Notices of Commencement, letting you stay focused on your business.
Florida Property Deeds
eRecord Quitclaim Deeds & Lady Bird Deeds-
eRecording services are offered in the majority of Florida counties.
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Online notarization services offered nationwide and abroad.
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We provide online witnesses for fast, secure notarization of your Quitclaim and Lady Bird deeds.
Why Clients Choose Florida Document Specialists
Integrated Services for a Seamless Process
We handle every stage of your workflow—from notarization to electronic submission—in one place. Whether you need us to prepare a deed using your information or simply eRecord a completed document, our support adapts to your needs. No runaround, no finger-pointing—just smooth execution start to finish.
Nationwide and International Reach
Our remote online notarization services are available across the United States and around the world. We regularly assist U.S. citizens living abroad, as well as international professionals managing U.S. property or business interests—all through a secure, identity-verified platform that meets Florida’s RON standards.
Speed and Efficiency
We move fast on our end so you don’t have to lose momentum on yours. Electronic submission and real-time notarization mean most documents reach the clerk the same day. (County recording times vary—some are lightning quick, others take a few days—but we get your file there without delay.)
Accuracy and Compliance
Before we hit “submit,” every document is checked line by line for county formatting and readiness. It’s a small obsession of ours that saves our clients from costly rejections and resubmissions later.
Security and Fraud Prevention
Your privacy matters. Our systems use encryption, multi-factor authentication, and AI-driven KYC identity verification to confirm signers and safeguard sensitive information at every step. Combined with our ISO 27001-certified, SOC-audited partner platform, your documents are protected from start to finish.
📄 Documents Commonly Submitted for eRecording
We facilitate the electronic recording of many common document types across Florida, including:
Notices of Commencement (NOC)
Deeds — Quitclaim, Warranty, and Lady Bird
Lien Releases and Claims of Lien
Mortgage Satisfactions
Assignments and Easements
Certain Affidavits, such as Affidavits of Domicile*
If you’re unsure whether your document qualifies for eRecording, we can review it and confirm whether it meets county formatting and technical requirements.
Note: Not all Florida counties accept every document type for eRecording; eligibility varies.
Identity Verification (KYC) for Deed Recordings
Because deed recordings involve property ownership, we use a quick Know Your Customer (KYC) verification to confirm identity and prevent fraud. It’s fast, smartphone-friendly, and secure—typically taking just a few minutes.
Documents such as Notices of Commencement usually don’t require this step, which means they can move through the system even faster. For deeds, however, KYC adds a layer of protection that helps keep unauthorized filings out of public records.
Our approach is simple: protect our clients, meet every county’s compliance standard, and keep the workflow moving efficiently.
Who Uses Our eRecording Services
Our clients cover just about every corner of Florida’s paperwork landscape—each with the same goal: get it recorded quickly, correctly, and without courthouse drama.
Contractors and builders who need to record Notices of Commencement before permits can move forward.
Property owners and families transferring title through Quitclaim or Lady Bird Deeds.
Title companies, paralegals, and real-estate professionals who want dependable submission without maintaining their own eRecording accounts.
Anyone who prefers precision over paper cuts.
For deed-related filings, we perform a short KYC identity check to verify who’s signing and submitting—an extra layer of protection against unauthorized recordings. Notices of Commencement typically don’t require that step, which keeps those orders moving faster.
Whether you handle one document a year or dozens a month, we make the process clean, compliant, and as painless as Florida paperwork gets.
Frequently Asked Questions (FAQ)
We get a lot of smart questions from clients who want to understand how eRecording really works in Florida—especially contractors, property owners, and first-time users. Here are a few of the most common ones to help you know what to expect before you get started.
eRecording, or electronic recording, is a secure way to submit documents for official recording with a county Clerk & Comptroller’s office. Instead of mailing or hand-delivering paperwork, you upload it through an online platform for rapid processing—often in minutes. This modern approach saves time, reduces errors, and provides immediate confirmation once your document is recorded.
We specialize in eRecording:
- Notices of Commencement (NOC)
- Deeds (Quit-Claim, Warranty, Lady Bird, Life Estate)
- Mortgages
- Lien Releases
- Satisfactions of Mortgage
- Power of Attorney Documents
Note: Some documents may not qualify for eRecording in certain counties due to specific regulations. If you’re unsure about a particular document, please contact our team for guidance.
Florida is the only state that requires a Notice of Commencement to be recorded before starting a permitted construction project. Recording this document helps protect property owners, contractors, and other parties by establishing the official start date and defining the lien rights timeframe.
- Experience: We’ve been a leading document service provider in Florida since 2014.
- Security: Our ISO 27001-certified, SOC-audited platform uses strong encryption to protect your data.
- Accuracy: We thoroughly review each document to reduce errors and rejections.
- Speed: Documents can be processed and recorded, often in a matter of minutes.
- Support: Our dedicated team answers calls personally, ensuring you have the help you need.
Pricing varies based on the type of document and the county’s fees. Our typical rates include:
- Notices of Commencement: $18 per document, plus county fees and a 5% credit/debit processing fee.
- Deeds: $29 for the first document and $25 for each additional document, plus county fees.
- Most other documents: $23 per document, plus county fees.
We believe in transparent, competitive pricing, so there are no hidden charges. Contact us for a full breakdown of costs.
Yes. While our platform currently focuses on recording documents in Florida counties, our online notarization services are available nationwide and internationally. We’re also expanding our eRecording coverage to additional states, so stay tuned for updates.
No. One of the main benefits of eRecording is that you never have to mail or hand-deliver original paperwork to the county clerk. Once the documents are prepared, you simply upload them to our secure system, and we handle the rest.
Typically, the clerk’s office processes eRecorded documents within minutes or a few business hours, depending on volume. This is a significant advantage over traditional mailing or in-person delivery, which can take days or even weeks. Depending on workload, some counties may take a day or more to record.
Yes, for most eRecording services. We use a quick and convenient KYC verification—completed on your smartphone in under two minutes—to ensure secure client identity. However, this step is not required for eRecording Notices of Commencement. Our KYC process helps prevent fraud and keeps your transactions secure without adding unnecessary complexity.
We offer remote online notarization services for fully prepared deeds. You can complete the entire notarization process from the comfort of your home or office. Once notarized, we can seamlessly assist with eRecording to finalize your document’s official status.
Once the document is successfully recorded, you’ll receive a copy bearing the official clerk’s markings. This confirmed copy serves as proof of your document’s legal status, and you can keep it for your records or forward it to any relevant parties.
No. For eRecording to be valid, we need a scanned version of the original, physically signed document. We cannot accept photos (even if converted into a PDF) or scans of a copy. This ensures that your submission meets official county standards, reducing the risk of rejections or delays.
Yes. We only record deeds that have a minimal or no consideration requirement and do not require documentary stamp taxes. If your deed calls for documentary stamps or if you’re unsure about the requirements, please contact us before submission to determine eligibility.
Completing KYC verification helps us confirm the identity of the person submitting the document, which is essential to prevent deed fraud and unauthorized recordings. By verifying your identity, we ensure that only the rightful owner or authorized party can record property-related documents, thereby protecting your interests.
Simply contact us by phone or through our website to begin. We’ll guide you through any necessary document preparation, KYC verification, and secure online submission. Our platform is available 24/7, so you can upload your documents whenever it’s convenient for you.